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Video Conferencing Security Best Practices

Here are some tips to follow for secure video conferencing to safeguard your business, workforce, and customer data.

Here we go!

1. Use meeting lock

For better safety, use meeting lock options for video conferences. It restricts unwelcomed attendees from joining the meeting. Once all the attendees have checked in, you can lock the meeting. It can protect the sensitive information shared during the meeting.

2. Set up a waiting room

While hosting a video conference, create a virtual 'waiting room' so that your attendees can wait there before joining the meeting. This includes attendees joining from mobile app, web app, browsers, etc. You can admit the ones who are supposed to be in the meeting and keep out the rest

3. End-users can lock the meetings

It would be better to lock the meeting once all the attendees have joined the meeting. This safeguards the meeting from any intruders to join the meeting without your concern.

4. Choose B2B video conferencing platform

If security is your concern, then always choose business-grade solutions rather than consumer-grade video conferencing platforms. Consumer-grade platforms lack security and cannot be customized based on your requirements. On the other hand, relying on a business-grade platform provides you options for customization, and also offers a range of security features as part of the package you choose.

5. Unique meeting IDs

Though it is convenient to use the same meeting ID for every meeting, it is not secure. This is one of the reasons that caused the hijacking of the Zoom meetings during spring. Meeting IDs should not be shared publicly over social media platforms, and end-users must always generate a unique password for every meeting you host.

6. Browser-based video conferencing

The benefit of browser-based video conferencing is that it ensures you have all the latest security patches. Most video conferencing platforms require you to download the software; it makes your computer vulnerable to security threats. A browser-based video conferencing platform will stay updated constantly, and you need not worry that your colleagues are using an older version that may lead your company to vulnerable threats.

7. Manage access to shared meeting content

While conducting the meeting, be concerned about the content you share. It should always reach the hands of the right personals. You can customize the setting so that only specific people have the content you shared.

8. Try audio without video

If your meeting requires only audio, then conduct a meeting with everyone’s webcams turned off. This way, you can minimize malicious hands using social engineering methods to gather details about your team members or meeting content. Audio-only meetings not only reduce the risk but also take less internet bandwidth. Thus the quality of the meetings will be high as compared.

9. Limit screen sharing

As part of security, turn off screen sharing for your participants. As a default, allow only the host to share the screen and allow certain participants to share the screen if required.

Final thoughts

These are the best practices to consider for secure video conferencing. It is clear about the importance of a secure video conferencing platform for every organization.

Axionic video conferencing platform helps you to host high-quality and highly secured online meetings.