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It is indeed vital to have efficient and productive meetings. We have come across many time wasters in the past year during our video conferences like joining late, noise disruptions, lack of engagement, etc. Or phrases like this can be heard at least once or twice during every meeting; ‘Can you hear me?’, ‘Can you see my screen?’ etc.
We have stepped into our second year of work from home, and it is time to prevent these time-wasters.
In this blog, let me share some tips to ensure your video conferences are running smoothly.

Tips to make your video conferences efficient

● Send a clear invite

The primary purpose of the invite is to make it simple for attendees to join the meeting. So, your invite can include a calendar plugin, joining instructions, meeting goals, etc.
The benefit of sharing the meeting agenda is that it allows attendees to prepare themselves for the meeting and help to turn it into a productive one.

● Plan for fun

A meeting should be able to include all the participants effectively. It should be collaborative and bring out the best from your team members.

● Make your guests feel welcome

It is always best to use your personal meeting room to make it easy for your team members to join the meeting. Make it accessible for your people to use the same link and same audio for every team meeting. Also, remember to use the meeting lock feature to avoid disruptions if you are using back-to-back meetings.

● Be prepared

After starting the meeting, you should not ask everyone the questions like, “Can you see me?” or “Can you hear me?”. Instead, be prepared beforehand by checking the audio and webcam so that you are no wasting every ones’ time.

● Be ready to bounce

Axionic’s mobile application lets you connect with your remote teams even in the comfort of your home or anywhere in your personal space. You can check the meeting schedule ahead of time, and you can look for different meeting space as your choice.

● Don’t make it a meeting

It is better not to conduct a meeting all time. You can even record and share the content with resource links if possible. Try this method instead of conducting meetings every time.
It helps team members to view this at their own convenience and check again if they have any clarifications.

● Keep your momentum

After every meeting, remember to share the meeting recordings, minutes of the meeting, PowerPoint presentations (if any), notes, etc., with your attendees using one easy link.

● Work remotely like a boss

Bad network connections and other issues will cause a delay in meetings and waste other members’ precious time. So make use of meeting diagnostics to identify and resolve issues to experience better video conferencing.

Conclusion

Video meetings have turned out to be part and parcel of every organization. There are many tips and tricks to make video conferencing productive. Axionic video conferencing platform helps to deliver a great meeting experience with your remote teams.